All organisations within the UK and the EU that process individual/personal data are required to comply with General data protection regulation (GDPR). Even though it’s been around for a few years, we know that GDPR compliance, especially within the recruitment process is incredibly difficult. Since recruitment agencies process and store candidate data, they are required to comply with these regulations.
To shortcut the process and help you understand how to comply, we’ve created this shortlist of the best online GDPR resources including some specifically for the recruitment industry to make up your GDPR compliance toolkit*.
What is GDPR?
GDPR is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU). GDPR applies in all EU member states and is especially important for international organisations.
In essence, GDPR compliance requires companies to have organisational measures, such as a data protection officer, in place for the following:
- Data minimisation – organisations should collect as little data as possible.
- Transparency – individuals should know how their data is being used and collected.
- Indivudual Rights – individuals have the right to access, correct, and delete their data (also known as the right to be forgotten).
- Data security – organisations should have security measures in place to protect theft, unauthorised access and ensure good practice of data protection.
Quick Reads on GDPR
If you don’t have a tonne of time, but still need to catch up on GDPR compliance for the recruitment process, these short guides are your best bet.
A Short Guide To The EU GDPR | IT Governance
IT Governance are a “leading global provider of IT governance, risk management and compliance solutions”. Their GDPR guide will give you the basic breakdown of what GDPR is, the primary impact it will have on organisations and what you will need to do to comply with the new regulation. It’s a 3 minute read so if you know nothing about the regulations, it’s a good place to start.
What is GDPR? The Need To Know Guide | Eclipse Recruitment Software
Our blog on GDPR aims to provide a straightforward guide to the answers of the 8 most frequently searched questions in Google about GDPR. You will get concise information of the basics, as well as:
- Who Enforces GDPR?
- Are GDPR Fines Insurable?
- What Does GDPR’s “right to be forgotten” Rule Mean?
HubSpot's GDPR Checklist | HubSpot
HubSpot’s GDPR section is very useful and practical hub of information for organisations. If you know the basics of GDPR for your recruitment agency, but aren’t quite sure where to start, HubSpot’s GDPR checklist gives you the questions you will need to ask yourself in order to begin the process of compliance or understand how data protection law impacts you and your business.
Longer Reads on GDPR
If you’d like to dive a bit deeper into how GDPR impacts your day to day job, we would recommend these two longer reads that tell you how, as the data processor, you can more wisely use your candidate data.
Preparing For EU GDPR | Alan Calder
Founder of IT Governance, Alan Calder, is the author of EU GDPR: A Pocket’s Guide and in this resource, he provides a more detailed breakdown of the legislation changes and what approach to take, while it is a few years old, it does cover the finer points of data privacy laws in a digestible way. The slideshare is accompanied by a 1 hour video presentation so, if you’re more engaged by video, then this is the resource for you.
What Does GDPR Mean For Recruitment Agencies? | Eclipse Recruitment Software
Our downloadable eBook is a comprehensive guide specifically for recruitment agencies. We might be biased but we think it covers everything you need to consider for GDPR, plus a little bit more. Sections include:
- An Individual (Candidate) Rights
- The Definition of Personal Data
- How Will GDPR Impact Recruitment Agencies?
- What Does Your Recruitment Agency Need To Do?
GDPR In Full
If you still haven’t quite had your fill of GDPR compliance and would like to study the finer points of the legislation complete with legal terminology, you can use the two resources below:
Guide to the General Data Protection Regulation (GDPR) | ICO
The Information Commissioner’s Office (ICO) is the UK’s independent body set up to uphold information rights. Their complete GDPR guide is a bit more user friendly than the legislation itself and they also have a very useful 12 step guide as well as self assessment checklists for data controllers and data processors.
REGULATION (EU) 2016/679 | Official Journal Of The European Union
The full regulation for GDPR may not be the most engaging reading, but if you interested in reading the official language direct from the source, here is every clause of the GDPR legislation.
*Disclaimer: Any person who intends to rely upon or use the information contained herein in any way is solely responsible for independently verifying the information and obtaining independent expert advice if required.
Eclipse Recruitment Software & GDPR compliance
We have tailored our recruitment software specifically to help recruitment agencies be GDPR compliant. It is fitted with access controls, so that only certain people can access data, data protection is prioritised and the entire talent database is aligned with GDPR regulations.
The Eclipse Core Pro has advanced capabilities with secure data transfers, making it the perfect solution for larger recruitment agencies that need data processing agreements and comprehensive GDPR solutions in place. Our software ensures users can collect data and manage it wisely, whilst mitigating the risks associated with data processing.
