The recruitment software glossary
Our recruitment software glossary aims to clarify the most commonly used terms and acronyms you’ll often hear when discussing recruitment software and technology.
Active Candidate
An active candidate is someone who is actively looking for a new job opportunity by reaching out to their professional networks, searching across social media / job boards, applying to job ads or attending interviews.
Analytics
An active candidate is someone who is actively looking for a new job opportunity by reaching out to their professional networks, searching across social media / job boards, applying to job ads or attending interviews.
Applicant Tracking System (ATS)
An applicant tracking system helps record and manage all of your candidate and vacancy information. Candidates can be shortlisted for vacancies, scheduled for interviews, and tracked through entire acquisition to placement process.
Application Programme Interface (API)
An API is a software-to-software interface, not a user interface. With APIs, applications talk to each other without any user knowledge or intervention. An API is a list of commands as well as the format of those commands that one application can send to another.
Back Office
The back office comprises of the departments that don’t directly generate revenue for the business but are still essential for the daily running of an business, focusing on processing and support functions. Departments that typically are referred to as back office are IT, Operations, HR, Accounting and Finance.
Big Data
Big data is a term that describes the large volume of data, both structured and unstructured that may be analysed computationally to reveal patterns, trends, and associations.
Boolean
Boolean search is a logic based search theory that was originally developed by English Mathematician George Boole in the 19th Century. Boolean is a system of logical thought and will often be used to search the web or a recruitment database.
Learn the 6 basic Boolean search operators for recruiters in our blog.
Business Intelligence (BI)
Business Intelligence is the action of analysing data to make more informed strategic decisions. There are now dedicated BI software solutions for recruitment agencies that can be integrated into your recruitment software solution.
Learn more about BI for recruitment agencies in our blog.
Chatbot
Chatbot is a is a computer program which conducts a conversation via auditory or textual methods. A Chatbot can help recruiters by collecting information on candidates, ask screening questions, answer FAQs, and schedule interviews.
Learn about Chatbots in recruitment in our blog.
Cloud / Cloud Computing
Cloud is where a company’s IT infrastructure, servers, storage, databases and software are hosted by an external provider in a remote datacentre (in the cloud) and is accessed over the internet.
Looking for a cloud solution? Take a look at the Eclipse Cloud.
Compliance
Comma-separated Values (CSV)
Customer Relationship Management (CRM)
CV / Resume Parsing
Dashboard
Data Migration
A data migration simply refers to the transfer of data from one source into another. The complexity of a data migration depends entirely on the type of data you wish to be extracted from your existing recruitment CRM, applications or manual spreadsheets and imported into your new recruitment software.
Learn about 5 considerations for a successful data migration in our blog.
Data Partitioning
Document Management System (DMS)
Front Office
General Data Protection Regulation (GDPR)
GDPR is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU). GDPR will apply in all EU member states from 25 May 2018.
What does GDPR mean for recruitment agencies? Find out here.
Google Analytics (GA)
HTML
Internet Message Access Protocol (IMAP)
Invoice Rate
Job Advert Distribution
Job Aggregator
Master Vendor
Mailshots
Typically, a mailshot is sending an email to communicate a promotional, marketing or information to a large group of selected people.
Learn the 3 reasons why to send emails through your recruitment CRM software in our blog.
Middle Office
On-Premise
Passive Candidate
A passive candidate is someone who is generally employed but not currently looking for a new job opportunity.
Learn how to build a passive candidate pipeline in our blog.
Pay Rate
Portable Document Format (PDF)
A PDF is a file format developed by Adobe Systems. PDF files are primarily meant for viewing, not editing which is why they’re so popular as they preserve document formatting, which makes them more shareable and helps them to look the same on any device.
Recruitment CRM / Recruitment Management System (RMS)
Generally speaking, a recruitment CRM or RMS combines both the functionality of a CRM and ATS all within one software solution. These solutions are generally more expensive as they have a lot more functionality than a standard ATS or CRM software solution.
Recruitment Software
Recruitment software is technology to manage a companies recruitment process. The functionality of recruitment software dramatically differs across the market from recording and managing candidate, client, vacancy, placement, temporary timesheet processing and client invoicing data. Depending on the software provider, recruitment software can be a fully integrated solution or can integrate with a number of other solutions. The term recruitment software is often used to discuss more specialist products such as ATS or Recruitment CRMs.
Which type of recruitment software is right for you? See our blog.
RSS / XML Feed
Search Engine Optimisation (SEO)
SEO is a strategy that involves techniques and tactics to increase the amount of organic visitors /traffic to a website page by obtaining a high ranking position in search engine results pages.
Learn how to optimise SEO for your recruitment agency’s website. See our blog.
Single Sign-On (SSO)
Short Message Service (SMS)
SMS stands for short message service and is also called texting or text messaging. SMS is used to send text messages to mobile phones from either another mobile or directly from a recruitment software solution.
To see our preferred SMS partners, click here.
Software as a Service (SaaS)
Talent Pool
A talent pool is a group of qualified candidates (by employment preference, experience, skills or geographical) that can be contacted when a vacancy is received. A talent pool can consist of active and passive candidates.
Temporary to Permanent (Temp to Perm)
Is the transition of a temporary worker to permanent employment status.
Time and Attendance
Time and Attendance systems are used to track and monitor when staff start and stop work, and can include recording late arrivals, early departures, time taken on breaks and absenteeism.
User Permissions
User permissions specify what tasks users can perform and what features or data users can access within a recruitment software CRM.
Vendor Management System (VMS)
A Vendor Management System (VMS) streamlines and automates the many processes that support the acquisition, management and payment of a business’s contingent workforce.