Recruitment Software vs HR Software – What’s The Difference?

Recruitment Software vs HR Software

Confusion often surrounds the difference between recruitment software and HR software. They both ensure the easy management of people and data and are fundamental for any business – but does this mean they are one and the same?

Both softwares are actually very different in terms of their purpose and functionality, but can work side by side to ensure the smooth running of your business. In this blog, we’ll go through what those differences are so that you can determine what each of them have to offer.

What Is HR Software?

Put simply, HR software or HRMS (human resource management system) is there to enhance the efficiency of HR teams with the easy management of employees and their data. In addition the software allows a company to plan its HR costs more effectively and convert all administrative tasks online.

What Key Functionality Does HR Software Provide?

A business’ size and requirement will largely determine what kind of HR software is used. But as a whole, the features incorporated within these tools are concerned with employees who are already part of the company, i.e. those beyond the recruitment stage. Some of the key functions include:

  • Employee onboarding requirements
  • Storage of HR policies
  • Employee employment contracts
  • Employee payroll management
  • Benefits administration
  • Employee performance, learning & development information
  • Employee absence management

What Is Recruitment Software?

In contrast to a HR platform, recruitment software is focused solely on the recruitment process and rarely encompasses functions beyond the onboarding phase. The main focus of recruitment software is to maximise all outcomes related to the recruitment and placement of a candidate into a vacancy, whilst driving efficiency through the process.

What Key Functionality Does Recruitment Software Provide?

Even within the recruitment software market there is a wide range of solutions available based on your business requirements. Below is an overview of what is on offer:

  • Record candidate information and interactions, CV and compliance documents
  • Candidate searching
  • Record prospect and acquired client information and interactions
  • Temporary and permanent vacancy recording and searching
  • Candidate tracking through the client interview to placement process
  • Temporary worker timesheet processing and client invoicing
  • Reporting and analytics

As you can now identify, the two software solutions can support your company’s overall HR services but in two completely different ways. The investment in recruitment software can provide efficiencies during the hiring/recruitment process whilst the investment in HR software or HRMS supports your wider HR and employee services.

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